Email Archiving or Email Backup – which acts best to safeguard your email data?

Microsoft Outlook is the most popularly used email client and it stores all its data in a Personal Folder file or the PST file. The Personal Folder file contains all of your Outlook folders, including the Inbox, Calendar, and Contacts. You may have a single .pst file or you may also have an additional .pst file that you use to archive messages. The additional pst file that is used to archive messages is usually named Archive Folders. By backing up PST files you will be backing up all your Outlook information.

Backing up outlook data is a very tedious process. Since you receive and send emails daily, your PST file is updated daily. Thus, performing outlook backup on a daily/weekly basis becomes essential for complete data security. Many people set files to be archived, thereby compressing and managing older emails in an archive file. Archiving emails is not the best way to safeguard your important data and settings.

Email Archiving and Email Backup are two different strategies that are often confused. Email Archiving is a process of recording and saving emails systematically so it can be accessed quickly later. Email Archiving to some extent helps in email data security. Email Archiving helps to avoid outlook corruption that can be caused by the 2GB size limit. But it does not make email data available to you after outlook corruption or data loss caused by any other reason. E-mail archiving is about e-discovery and compliance. E-mail backup is about disaster recovery.

Email Backup store the entire email information for an email system so that it is made available in the event of failure. In case of any data loss scenario, the essential email data can be quickly restored from the backups. Securing your data in today’s world is a must, and Outlook personal folders backup, is the best available solution to safeguard it. Backup Microsoft Outlook and act before a disaster happens.

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